Home → Arctic Reservations → BLM Deposit Report → Data Entry
2. Data Entry
Accurate data entry is crucial to getting the value of the newly created BLM Cash Deposits report. The easy part is to assign location and permit information to your trips (usually a one time or once a season task); the hard part is to ensure that you enter batch/deposit information into Arctic so that the report can reconcile easily with bank records.
Specifying River / Permit
You should add "location" information to all trips, specifying the river name and, if applicable, the permit number. This information can be filled in by editing either "trip types" or "trips" directly, and can be entered into the new field on the "Other" tab.
Tracking Deposits
To best take advantage of the "cash deposits log", you need to tell Arctic about when income is deposited into your bank account. This will add some day to day overhead in terms of data entry, but should make the report more accurate and compliance with BLM requirements much easier.
If you use Authorize.Net and have enabled the "Transaction Details API", Arctic already knows when credit card transactions are batched and deposited into your bank account. If you have not enabled the "Transaction Details API", I strongly recommend it. Learn more about it in the documentation chapter on transaction batching.
For other credit card gateways, check and cash transactions, you will need to manually tell Arctic when you deposit funds into your bank account.
Once enabled, deposits will have to be recorded into Arctic on an on-going basis. This option is found under the "Invoice" menu, where it says "Record Deposits." Arctic will list recent transactions that have not yet been marked as deposited, and you can check them off and note the deposit date/time.